Data entry is a form of clerical work which mainly involves typing and voice recording for entering data into computers. Data entry clerks or also known data encoders are needed in various industries such as healthcare, finance, retail and transportation. If you are curious in pursuing this field of profession, let this article show you key features of this occupation.
Data entry is the act of adding, verifying and editing electronic data. From transcribing meeting notes, adding raw data into databases to converting sales figures into electronic formats, many companies in fact employ individuals to do all of these routinely.
A data entry job entails handling different types of electronic data as well as operating devices professionals use to enter and edit data, such as computers and peripherals (keyboard, mouse). Specific positions encompassing the data entry job include typist, coder, transcriber or word processor.
Data entry Jobs may be paid for their output in several ways. Payment may be done per project, in keystrokes per minute, per word, per hour through a fixed hourly wage. Typically, the payment rate in data entry is based on your typing speed giving fast typists an advantage to earn more money.
In preparing for a career in data entry, pursuing practical experience would be beneficial to you. Consider these steps to gain practical experience:
1. Pursue relevant education. Look for educational opportunities through high school and college classes or technical training sessions and workshops.
2. Complete an internship to decide to determine your likely suitable career path. Volunteering in a data entry role connects you to more professional contacts as well.
3. Earning a certification will improve your job prospects in the industry. Some opportunities may require certain certification credentials.
Here are the two main types of data entry positions and the features of each:
1. Remote Data Entry Jobs
• Remote workers can choose the location whether at home or another suitable location. They can choose their own hours of duty/time of work.
• Remote workers are unlikely to be compensated hourly and be probably paid per project or per keystrokes during a specified period.
• Employers prioritize reliability and task completion in remote workers, so your performance may be more important than your work history.
• A notable plus to a remote data entry worker is the opportunity to earn some extra money while working as a full-time employee in a different industry or while pursuing an academic degree. Some -individuals regard this as a “side line” or “side-hustle.
2. In-house data entry jobs
• Some companies and data entry professionals prefer to pay or be paid in a fixed hourly wage. In this case, working in-house or being directly hired by the client may be an option.
• Unlike remote workers, benefits re commonly given, including health benefits and paid time off. Employment benefits that are linked to performance will be based on the speed, accuracy and reliability of your data entry.
Contrary to those believing data entry positions are menial tasks, several critical skills are necessary to be an effective data entry clerk Including spending a lot of time on your computer to develop these abilities. Follow these steps to excel in data entry:
1. Improve your English communication skills. English skills are essential in the data industry. Prepare, by reading, writing and proofreading your work at a high level. Be particular and close to perfect in spelling, grammar. Aspire to excel and not be mediocre.
2. Increase your typing proficiency. In short, type faster quicker but maintain correctness and accuracy. Practice by using writing programs such as Word or Pages while timing your speed and aim for at least 35 words per minute. Free online tests are also available to identify your typing speed. Free online games related to typing can help you improve as well.
3. Sharpen your computer skills. Simply put, using electronic data requires adequate computer and related computer program knowledge. Look for free online Microsoft Office tutorials for Microsoft Word and Microsoft Excel on manufacturer or video hosting sites. Learning more about peripheral devices related to computers such as scanners and printers. Also enhance your knowledge in data entry professions as these two devices are also frequently used in your position. There are in fact many free online tutorials you can use to develop your knowledge on software and equipment effectively.
4. Beef Up your interpersonal skills. Interacting with a diverse group of employers and colleagues during your data entry projects while taxing to some, is an essential skill even for data entry careers. Avoid underestimating yourself while saying customer service is not for you as customer service is a learnable skill. Free online articles and tutorials may provide you with theories on how to improve this. Role-playing and/or confrontational situations with an employer or coworkers help as well.
Some of the advantages of working in data entry include:
1. Easy to look for opportunities since many of businesses need this particular skill set.
2. Numerous Opportunities for freelancers, independent contractors. A virtual workforce of independent contractors is likely less more cost-efficient to manage thus, U.S. companies are outsourcing work, employment opportunities for freelancers in data entry continue to grow.
3. Low entry barriers. Cost and effort to gain necessary skills are considerably lower than other opportunities.
While data entry positions/jobs offer you many advantages, deterrents in seeking these positions exist. To name a few:
1. Job scams - Work-at-home scams, fraudulent offers, false promises identity thefts and suspicious money requests are some of the scams which may affect your opportunities. While usually encountered, such are avoidable through exercising the following:
• Due diligence by researching more on the job opportunity. Legitimate companies have credible online information about its location, contact details, activities and workforce. Look for all of these in finding for employment
• Work only for companies that have approval from consumer services such as the Better Businesses Bureau or listed by the Securities and Exchange Commission
• Sensitive personal information such as Social Security or account numbers aren’t asked by companies unless agreements have been reached or terms and conditions have been agreed upon. Do not give these indiscriminately to avoid risk of identity theft.
• Companies rarely or almost impossibly ask you to pay for administrative expenses, certifications, or training programs. A legitimate employer who offers a data entry job will not require any initial outlay from the job seeker.
2. Low wages – Data Entry positions are usually rank and file and/or entry level positions thus almost impossible to for a lucrative income/high wage. Always level your expectations in terms of the salary and wages. Consider the following pieces advice of advice as well should you feel that the pay or opportunity is scarce:
• Limit your search to employers who offer competitive salaries and packages. This may be done through location and opportunity searches. If you are given opportunities to ask questions or get in touch with the job poster or recruiter, take the opportunity to clarify but in a very unassuming and humble manner.
• Have a second job or use this opportunity as a side-hustle or a part-time employment to augment your income together with a main job/ another opportunity.
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